Some useful planning tools to help you get started:

  1. Fill out the Conference Request Form (Click Here)
  2. Program Matrix
    This humble tool becomes the primary planning document to coordinate all logistical details including timing, dates, function space, room setups, audio-vidual needs, and even transportation. Check out the following samples from recent events of varying complexity to familiarize yourself with this type of document created with MS Excel:
    2015 Ecology & Management of Alien Plant Invasions (EMAPi 2015)
    2015 Very Large Databases (VLDB)
    2014 Association for Social Anthropology in Oceania (ASAO)
    21st Stabilizing Indigenous Languages Symposium (SILS 2014)
    2013 Hawai‘i Aerospace Summit
  3. Call for Abstracts
    If your organization publishes a periodic journal, chances are you already have a comprehensive abstract submission process in place. However, if your scientific organization is relatively new or your event will be the first of its kind, then you may want to develop an abstract submission process of your own. We offer you KISS concepts (Keep It Super Simple). For stand-alone publications we recommend a simple, cloud-based application such as Google Docs or Wufoo for constructing a form with 24-7 cloud access for ease of manageability and access for the editorial committee. Check out the following abstract form samples:
    Resveratrol 2014
    Auxin 2012
    ISBCW 2011
  4. Determine Audio Visual Needs