Planning Tools

Some useful planning tools to help you get started:

1. Fill out the Conference Request Form (Click Here)

2. Program Matrix

This humble tool becomes the primary planning document to coordinate all logistical details including timing, dates, function space, room setups, audio-vidual needs, and even transportation. Check out the following samples from recent events of varying complexity to familiarize yourself with this type of document created with MS Excel:

  • 2014 Association for Social Anthropology in Oceania (ASAO)
  • 21st Stabilizing Indigenous Languages Symposium (SILS) 2014
  • 2013 Hawai‘i Aerospace Summit

3. Call for Abstracts

If your organization publishes a periodic journal, chances are you already have a comprehensive abstract submission process in place. However, if your scientific organization is relatively new or your event will be the first of its kind, then you may want to develop an abstract submission process of your own. We offer you KISS concepts (Keep It Super Simple). For stand-alone publications we recommend a simple, cloud-based application such as Google Docs or Wufoo for constructing a form with 24-7 cloud access for ease of manageability and access for the editorial committee. Check out the following abstract form samples:

    • Resveratrol 2014
    • Auxin 2012
    • ISBCW 2011

4. Determine Audio Visual Needs (Click Here)